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These are books which stores detailed information regarding deliberations and resolutions pertaining to a particular organization. Corporate minute books are usually written during legal events or official meetings of a corporation. Also, they can be used to record proceedings of various meetings that business can hold.
These documents are mostly handwritten. This is done as a form of preventing any fraudulent activity to be performed. Usually, there are only two or three people who can write in these documents. This is done in case there are any inconveniences to the secretary and he or she fails to attend a meeting. This will ensure that no other person can interfere with the information contained in that book. This was the traditional method which is seen as a safer way in the world today.
Corporations are required by the law to keep records of this nature at any one given time. The information contained in this document should be accessible to any member of the corporation at any time. Apart from availing them to the shareholders, they should also be kept safely. Another thing is that the minutes must be within the main office of the corporation.
Apart from being used in the business world, they are also used in courts. The deputies in the courtroom are the ones held accountable in keeping the records updated and safe. Just as it is in the courts, the secretaries of various companies are the ones who update and keep these records. The secretary is the answerable person to anything that happens to the document.
Due to changes in technology, people have changed the way in which they conduct recording. There are some businesses which are now opting to typing rather than the traditional method of using freehand. The secretary usually types the minutes as the meeting is ongoing and then files the printout. Before the documents are filed, some selected signatories have to sign them. This helps in curbing fraudulent practices.
The minute books found in corporations may contain records and documents of the corporation. The documents and records may include things such as corporate articles, by laws, as well as other annual reports. Also, the resolutions of the shareholders and those of the directors are also recorded. They may also include information pertaining to meetings held by directors and shareholders and their proceedings. Also, the actions and resolutions agreed upon must be put in record.
There are many people who use the information contained in this document for different purposes. There are those who would like to know the history of the corporation and there are others who want to know the current performance. The current performance can easily be compared to that of the past years. The comparison can be of the different managerial teams as well as financial performance.
These books are not made in any special way or material. They can be purchased from any local bookshop or any other store which sells them. There are those which are numbered and others which are not.
These documents are mostly handwritten. This is done as a form of preventing any fraudulent activity to be performed. Usually, there are only two or three people who can write in these documents. This is done in case there are any inconveniences to the secretary and he or she fails to attend a meeting. This will ensure that no other person can interfere with the information contained in that book. This was the traditional method which is seen as a safer way in the world today.
Corporations are required by the law to keep records of this nature at any one given time. The information contained in this document should be accessible to any member of the corporation at any time. Apart from availing them to the shareholders, they should also be kept safely. Another thing is that the minutes must be within the main office of the corporation.
Apart from being used in the business world, they are also used in courts. The deputies in the courtroom are the ones held accountable in keeping the records updated and safe. Just as it is in the courts, the secretaries of various companies are the ones who update and keep these records. The secretary is the answerable person to anything that happens to the document.
Due to changes in technology, people have changed the way in which they conduct recording. There are some businesses which are now opting to typing rather than the traditional method of using freehand. The secretary usually types the minutes as the meeting is ongoing and then files the printout. Before the documents are filed, some selected signatories have to sign them. This helps in curbing fraudulent practices.
The minute books found in corporations may contain records and documents of the corporation. The documents and records may include things such as corporate articles, by laws, as well as other annual reports. Also, the resolutions of the shareholders and those of the directors are also recorded. They may also include information pertaining to meetings held by directors and shareholders and their proceedings. Also, the actions and resolutions agreed upon must be put in record.
There are many people who use the information contained in this document for different purposes. There are those who would like to know the history of the corporation and there are others who want to know the current performance. The current performance can easily be compared to that of the past years. The comparison can be of the different managerial teams as well as financial performance.
These books are not made in any special way or material. They can be purchased from any local bookshop or any other store which sells them. There are those which are numbered and others which are not.
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